ARTICLE 23 - Study Leave

Study Leave for Librarian Members 

23:01          Study leave for librarian members is intended by the parties to provide an opportunity for library-related course work, study or research.  Clauses 23:01 to 23:09 outline the procedure to be followed when applying for librarians' study leave.  Normally the study leave is to be carried out over a period of up to sixteen weeks.  The leave period shall normally be taken in a single block of time, or by mutual agreement between the member and the University Librarian.  The administration encourages the pursuit of graduate degrees, for example, but not limited to a masters, second masters or Ph.D degree.  However, the Administration shall not restrict study leaves to this purpose alone.

23:02          The maximum period of study leave(s) granted to a librarian member shall not exceed sixteen (16) weeks.

23:03          An application for study leave is subject to the following conditions precedent:

(a)       The applicant shall have been a full-time Librarian at the University for a period of three (3) years of service.  Service shall not include the period of leave under clause 18:05 (a) or (b) or the period of leave under Article 20 of this Agreement.

(b)       The applicant shall have submitted with her/his application a detailed written statement of her/his proposed library-related course work, study or research during the period of leave.

(c)       The University shall not be required to hire a replacement for the librarian member during her/his leave.

23:04          A successful applicant for study leave shall undertake in writing to:

(a)       carry out her/his proposed library-related course work, study or research;

(b)       obtain approval in writing from the University Librarian or the Law Librarian, as the case may be, to any substantial change(s) in her/his proposed library-related course work, study or research during the period of such leave;           

(c)       inform forthwith the University Librarian or the Law Librarian, as the case may be, if, after embarking on her/his proposed library-related course work, study or research, the completion of same is frustrated or non-feasible and after consultation with the University Librarian or the Law Librarian, as the case may be, return to the University for assignment if she/he is so required;

(d)       submit to the University Librarian or the Law Librarian, as the case may be, within sixty (60) days after her/his expected return to the University, a written report of her/his library-related course work, study or research during such leave.

23:05          A librarian member who has had study leave is eligible for further study leave(s) following successive period(s) of qualifying service.

23:06          A librarian member on study leave shall be entitled to eighty percent (80%) of Nominal Salary. All other rights, privileges and benefits for the member on study leave shall be as for a member on Sabbatical leave (clause 17:08 (d)). In addition, a librarian member may apply for assistance towards the cost of a study leave for expenses such as fees, books, travel, etc. to a maximum of ten percent (10%) of Normal Salary.

23:07          A librarian member who is eligible for study leave shall make written application to the University Librarian or the Law Librarian, as the case may be, at least ninety (90) days prior to the date on which the study leave is to commence, and the University Librarian or the Law Librarian, as the case may be, shall inform the applicant of the decision at least thirty (30) days prior to the date on which the study leave is to commence.

23:08          The granting of study leave shall be at the discretion of the Board of Governors on the recommendation of the President who shall consult a Librarian Study Leave Committee composed of the Provost, as Chairperson, the University Librarian and the Law Librarian.

23:09          If an application has been denied or deferred, it shall be the responsibility of the applicant to renew the application.

Study leave for Ancillary Academic Staff and Sessional Lecturers

23:10          Study leave for Ancillary Academic Staff and Sessional Lecturers is intended by the parties to provide an opportunity for work-related course work or study.  However, the University shall not restrict study leaves to this purpose alone.  Clauses 23:11 to 23:18 outline the procedure to be followed when applying for such study leave.  Normally the study leave is to be carried out over a period of up to sixteen (16) weeks.  The leave period shall normally be taken in a single block of time, or by mutual agreement between the member and the Dean, or her/his delegate/designate.

23:11          The maximum period of a study leave(s) granted to an ancillary academic staff or sessional lecturer member shall not exceed sixteen (16) weeks.

23:12          An application for study leave is subject to the following conditions precedent:

(a)       The applicant shall have been a full-time ancillary academic staff or sessional lecturer member at the University for a period of three (3) years which shall not include the period of leave under Article 20 of this Agreement;

(b)       The applicant shall have submitted with her/his application a detailed written statement of her/his proposed work-related course work or study during the period of leave.

23:13          A successful applicant for study leave shall undertake in writing to:

(a)       carry out her/his proposed work-related course work or study;

(b)       obtain approval in writing from her/his Dean, or her/his delegate/designate, to any substantial change(s) in her/his proposed work-related course work or study during the period of such leave;

(c)       inform forthwith her/his Dean, or her/his delegate/designate, if, after embarking on her/his proposed work-related course work or study, the completion of same is frustrated or non-feasible and after consultation with her/his Dean, or her/his delegate/designate, return to the University for assignment if she/he is so required;

(d)       submit to her/his Dean, or her/his delegate/designate, within sixty (60) days after her/his expected return to the University, a written report of her/his work-related course work or study during such leave.

23:14          An ancillary academic staff or sessional lecturer member who has had study leave is eligible for further study leave(s) following successive period(s) of qualifying service.

23:15          An ancillary academic staff or sessional lecturer member on study leave shall be entitled to eighty percent (80%) of Nominal Salary.  All other rights, privileges and benefits for the member on study leave shall be as for a member on Sabbatical leave, (clause 17:08 (d)).  In addition an ancillary academic staff or sessional lecturer member may apply for assistance towards the cost of a study leave for expenses such as fees, books, travel, etc. to a maximum of ten percent (10%) of Normal Salary.

23:16          An ancillary academic staff or sessional lecturer member who is eligible for study leave shall make written application to her/his Dean, or her/his delegate/designate, at least one hundred and eighty (180) days prior to the date on which the study leave is to commence, and the Dean, or her/his delegate/designate, shall inform the applicant of the decision at least ninety (90) days prior to the date on which the study leave is to commence.

23:17          The granting of study leave shall be at the discretion of the Board of Governors on the recommendation of the President, who shall consult an Ancillary Academic Staff, Sessional Lecturer Study Leave Committee composed of the Provost, as Chairperson, the appropriate Dean and the Executive Director of Human Resources, or in the case of a sessional lecturer, the Dean.

23:18          An application for study leave may be denied on the recommendation of the Ancillary Academic Staff, Sessional Lecturer Study Leave Committee or the Dean only where the proposed work-related course work or study does not pertain to the member's job-related duties and responsibilities under the job description in such manner as the Committee or the Dean shall determine to be of benefit to the service/program.

Where the Ancillary Academic Staff, Sessional Lecturer Study Leave Committee or the Dean determines that the uninterrupted continuation and quality of service with which the Ancillary Academic Staff member or sessional lecturer is involved cannot be ensured, the study leave may be deferred for up to a period of one (1) year.

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